What is PEPPOL? Everything You Need To Know About PEPPOL E-invoicing and PEPPOL Access Point

by | Mar 10, 2022 | Blog | 0 comments

What is PEPPOL? Everything You Need To Know About PEPPOL E-invoicing and PEPPOL Access Point

by | Mar 10, 2022 | Blog | 0 comments

THE BACKGROUND

According to the European Commission, over 250 000 EU public authorities spend 14 percent of their GDP (gross domestic product) on purchasing services, works, and supplies each year. As a result, government agencies in various sectors such as energy, healthcare, and education should be considered primary customers. In light of this, European Union authorities have designated the creation of a new legal framework for public procurement processes as a top priority.

One of the most essential projects in EU laws should be e-invoicing in public procurement. Modern, digital solutions will not only assist in improving and clarifying government expenditure, but they will also make public procurement processes more accessible to European businesses.

THE MOST IMPORTANT LEGAL INITIATIVE TAKEN BY THE EUROPEAN UNION IS DIRECTIVE 2014/55/EU.

The European Parliament and the Council of the European Union socially enacted E-Invoicing Directive 2014/55/EU on April 16, 2014, which mandates that all European Public Administration organizations receive and handle STRUCTURED electronic invoices supplied by their suppliers. With roughly 400 billion invoices sent each year, combining electronic invoicing solutions with business strategy will enable European enterprises to drastically decrease operating costs and overcome market barriers in public procurement processes.

Compliance deadlines: 

  • 18th April 2019 – European CENTRAL AND FEDERAL administration authorities 
  • 18th April 2020 – European REGIONAL AND LOCAL administration authorities

A structured electronic invoice is not: PDF, DOCS, JPG, etc. 

It is a file created in the format specified by the new regulations and which can be processed automatically by relevant accounting systems: XML, UBL, IDOC, EDIFACT.

Structured e-invoices contain core system elements that are compliant with different countries’ legal regulations. Those elements are essential for enabling full interoperability during cross-border business operations.

THE BASICS

What is OpenPEPPOL?

OpenPEPPOL is a non-profit multinational organization that administers the PEPPOL Network’s development and upkeep. A corporation can use a PEPPOL-based system to send and receive e-invoices via one of the certified PEPPOL Access Points.

PEPPOL uses a four-corner paradigm to allow business partners to exchange electronic documents utilizing BIS (Business Interoperability Specifications) and UBL (Universal Business Language).

What are PEPPOL Access Points?

PEPPOL Access Points are e-invoicing solution providers like HubBroker who provide services that meet the requirements of the PEPPOL network. All clients can exchange electronic documents with other network members if a company is a certified PEPPOL Access Point. 

In practice, a provider sends documents to the recipient via an Access Point. The Access Point must follow the PEPPOL standards, responsible for correct document transfer. The document is forwarded to the Access Point responsible for document translation for the recipient’s client. Buyers and suppliers have the option of selecting their Access Point provider.

EDI – Robust Electronic Communication

EDI (electronic data interchange) is a technique that allows for the exchange of hundreds of different message types that are converted according to the specifications of third-party systems. Companies that use EDI solutions may quickly communicate with all local and international business partners, exchanging not only invoices but a variety of other electronic documents that span the entire procurement process. E-orders, e-advance shipping notes, e-invoices, e-catalogs, and other electronic documents are examples.

PEPPOL-compliant EDI systems like HubBroker’s iPaaS are essential instruments for exchanging invoices quickly, reliably, and interoperable with all participants in the PEPPOL network.

A contracting organization or a recipient, for example, will deliver an order to a contractor or an issuer. The contractor then creates a delivery notification for the recipient, who then sends a delivery confirmation to the issuer after receiving it. The contractor then sends an invoice to the contracting entity; if there is a problem with the invoice, the contractor corrects it; if there are no corrections, the recipient sends an accounting note to the issuer.

The PEPPOL network allows for the creation of a single worldwide market. PEPPOL authorities can be found in 14 different countries, and Australia, New Zealand, Canada, Singapore, and the United States are among the 34 countries that employ PEPPOL standards.

In addition, both India and Malaysia have stated that they will be switching to PEPPOL in the following months.

Three Major Pillars

  • Legal framework: TIA – transport infrastructure agreements Legal framework for many-to-many interoperability
  • Network: The four-corner model enables trading partners to exchange standards-based electronic documents over the PEPPOL network.
  • Document specifications: PEPPOL Business Interoperability Specifications (BIS) utilizing Universal Business Language (UBL – ISO/IEC 19845). PEPPOL BIS Billing 3.0 is based on EN16931, and the specification is a compliant Core Invoice Usage Specification (CIUS) of EN16931. Specifications are for product catalogs, orders, order confirmations, dispatch notes, invoices and credit notes.

THE BENEFITS

  • Significant reduction of costs, one solution for all countries within the network 
  • Short implementation time
  • Higher process automation 
  • Reduced number of human errors

What are the biggest e-invoicing advantages?

  1. 50-60% savings are created.
  2. EUR gets up to 65% net benefits per cycle.
  3. Getting results in 0.5-1.5 years.
  4. EUR gets 4% to 12% net benefits per INVOICE.

About HubBroker

HubBroker is a certified PEPPOL Access Point provider. HubBroker, a leading provider of advanced solutions for business automation, provides the speedy and secure exchange of electronic documents with all PEPPOL Network-registered public administration bodies.

HubBroker also ensures that its services comply with all legal requirements and that electronic papers are processed correctly in many countries, including via the PEPPOL-based solution as well as dedicated national systems in Italy, France, Hungary, Ukraine, and Turkey.

  • E-INVOICING

HubBroker e-Invoicing solution is a comprehensive solution that streamlines and automates all AP/AR invoicing procedures for secure and efficient document sharing with all business partners and clients. This is complemented with HubBroker’s experience in carrying out the most complex B2B and B2G transactions, as well as a comprehensive range of practical and technologically sophisticated functions such as Self-Billing, e-Archive, and Electronic Signature.

HubBroker e-Invoicing ensures greater data quality as well as adherence to the most recent legal laws. The platform gives a detailed preview of the current status of processed documents, making the document-sharing processes secure and efficient. 

  • LEGAL COMPLIANCE

HubBroker e-Invoicing delivers the proper support for the legal e-invoicing regulations in 60+ countries, ensuring content integrity, the authenticity of origin, and legibility. Users may manage and archive all bills, both sent and received, for the legally required retention time using the service. 

Designed to make all day-to-day invoicing processes in a variety of nations simple, this automatically updated solution is always ready to use, even if the law changes.

HubBroker provides fast, scalable, and cost-efficient access to the PEPPOL network. It integrates rapidly into your systems and processes, whether you’re a small business, large enterprise, or platform provider. From e-invoices to e-orders, manage electronic documents at scale with HubBroker PEPPOL Access Point. 

Contact us today to know how HubBroker provides you a gateway optimized to your needs, always updated to the latest standards, and connect you with the PEPPOL network

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Saket