30 days
(including testing and customization)
Days to Deploy
99.9%
Accuracy for Top 4 Fields
85%
Reduction in Data Entry Time per Field
1–24 hours
(depending on mapping and processing complexity)
Invoicing Processing Time
Industry
Machinery, Equipment, and Supplies – Merchant Wholesalers
Document types
N/A
Location
N/A
Integrations
N/A
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Seepex Nordic A/S
- Industry: Machinery, Equipment, and Supplies – Merchant Wholesalers
- Customer Since: 2020
- Service Delivery Timeline: Invoicing delivered within 1–24 hours (depending on mapping and processing requirements)
- Entities Onboarded: Seepex Denmark, Seepex Norway, Seepex Sweden
Overview: About the Customer
The company specializes in providing progressive cavity pumps, advanced pump systems, and digital flow solutions tailored for industries requiring the handling of viscous, abrasive, or chemically aggressive fluids.
SEEPEX’s mission is to “keep everything flowing”—a promise they fulfill through innovation, quality engineering, and digital integration. In 2021, SEEPEX became part of the Ingersoll Rand Group, further strengthening its global footprint and resources.
Seepex Nordic operates across Denmark, Norway, and Sweden, delivering equipment and solutions for a wide range of industrial applications, all with a strong focus on cost-efficiency, precision, and reliability.
The Challenge: Manual Processes & Format Fragmentation
Before partnering with HubBroker, Seepex Nordic faced several operational inefficiencies:
- Manual Invoice Processing: Generating, converting, and distributing invoices across different formats required significant human intervention.
- Multi-Format Compatibility Issues: Each entity (Danish, Norwegian, Swedish) used different invoice formats such as PDF, BISV3, and OIOUBL.
- Time-Consuming Document Handling: Manual format conversion created bottlenecks and increased the likelihood of human error.
- Lack of Streamlined Integration: No unified system existed to manage e-invoicing across all regional entities.
These issues hindered Seepex’s ability to scale operations and meet compliance requirements across different countries.
The Solution: E-Invoicing & Format Conversion Integration
To resolve these issues, HubBroker delivered a comprehensive E-Invoicing and Mapping Conversion Solution designed specifically for multi-entity organizations like Seepex Nordic.
✅ Multi-Format Mapping Conversion: Each of Seepex’s Nordic entities uses a different e-invoice format. We automated the conversion process as follows:
- Seepex Denmark: PDF → OIOUBL (Danish e-invoice standard)
- Seepex Norway: PDF → BISV3
- Seepex Sweden: PDF → BISV3
This eliminated manual effort and standardized invoice generation and submission across countries.
✅ Secure E-Invoicing System: HubBroker implemented a secure and compliant e-invoicing platform, incorporating:
- XML, JSON, PDF, OIOUBL, BISV3 support
- Digital certificates and secure transmission protocols
- Custom mapping tailored to each country’s regulations and ERP requirements
✅ EDI & ERP Integration: Our system ensures seamless integration between Seepex’s ERP and external trading systems, allowing for:
- Automatic exchange of business documents
- Real-time synchronization
- Elimination of duplicate entry and inconsistencies
Technologies & Services Used
- EDI Integration – Automates the exchange of electronic business documents
- ERP Integration – Connects internal systems to ensure seamless data flow
- E-Invoicing Solution – Supports multiple formats and secure transactions
- Mapping Conversion – Tailored format translation for regional requirements
- IMAP Gateway (Optional) – For automated document capture via email (if used)
The Results – Significant Gains in Efficiency & Accuracy
Since implementation (completed by October 24, 2024), Seepex Nordic has experienced substantial improvements:
⚡ Increased Operational Efficiency:
- Invoices are now processed within 1 to 24 hours, depending on the entity and mapping complexity.
- Manual work has been drastically reduced, freeing up valuable internal resources.
📈 Improved Accuracy:
- Automated format conversion eliminates the risk of formatting errors.
- Accurate data mapping ensures full compliance with local e-invoicing regulations.
🛠 Scalable System Architecture:
- The solution is adaptable to new formats and entities as Seepex expands in the Nordic region or beyond.
😊 Customer Satisfaction:
- Seepex Nordic is now a “Happy Customer”, benefiting from a consistent, secure, and scalable solution that supports their digital transformation goals.
Conclusion: Keeping Everything Flowing, Digitally
By partnering with HubBroker, Seepex Nordic A/S has successfully transitioned to a modern, automated invoicing process tailored to its multi-country operational needs. The integration of ERP, EDI, and mapping conversion services not only ensures compliance across borders but also boosts internal efficiency and data accuracy.
This solution empowers Seepex to stay ahead of operational challenges and focus on what they do best: keeping everything flowing—now faster, smarter, and more efficiently than ever before.