30 days
(Including testing and customization)
Days to Deploy
99.8%
Accuracy for Top 4 Fields
85%
Reduction in Data Entry Time per Field
80% faster processing
Urgent Invoice Processing Time
Industry
Home Improvement / Painting Tools
Document types
N/A
Location
N/A
Integrations
N/A
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Orkla House Care Europe
- Industry: Home Improvement / Painting Tools
- Project Timeline: Approx. 1-month (including testing & customization based on dealer count)
- Dealers Onboarded: ~190
Overview: About the Customer
Operating across Sweden, Denmark, Norway, and the UK, Orkla markets well-known brands such as:
- Anza
- Jordan
- Harris
Renowned for their focus on innovation, product quality, and market responsiveness, Orkla House Care delivers reliable tools tailored to meet the demands of modern decorators and consumers across Europe.
The Challenge: Document Complexity and Operational Bottlenecks
With a growing international presence, Orkla faced several challenges in managing supplier documents across its various divisions:
- Diverse Document Formats: Suppliers submitted orders and invoices in multiple formats—PDF, CSV, Excel, XML, and EDI—making it difficult to maintain consistency.
- Manual Workflows: Document intake, conversion, and data entry required manual intervention, which was time-consuming, error-prone, and resource-intensive.
- Lack of Centralized Automation: Orkla needed a streamlined solution that could support international operations and simplify multi-format processing.
The Solution: End-to-End Document Automation
To solve these challenges, HubBroker implemented an automated, scalable document processing and EDI integration solution tailored to Orkla’s needs.
- Email-Based Routing & Document Collection: Suppliers were directed to email orders and invoices to designated IMAP inboxes. Our system monitored these inboxes and routed incoming documents based on:
- File type (PDF, XML, CSV, Excel)
- Supplier identity or sender rules
- Destination ERP module
- Automated Document Conversion: Using our intelligent mapping engine, we enabled:
- Order Format Conversion: PDF, XML, or CSV orders were converted into BISV3 format for seamless ERP ingestion.
- Invoice Format Conversion: Supplier invoices were automatically transformed into Finvoice format to meet Orkla’s finance system standards.
- Seamless ERP Integration: Converted documents were directly integrated into Orkla’s IFS ERP system, ensuring real-time data flow without manual input.
Scalable EDI Mapping: Our EDI Mapping Service enabled quick adjustments to support new suppliers or format changes, providing flexibility as Orkla’s operations evolved.
Technology and Services Used
- PDF to XML Conversion
- Multi-format Document Processing & Routing
- EDI Integration with IFS ERP
- IMAP Gateway for Email-Based Retrieval
- Custom EDI Mapping Services
The Results: Measurable Operational Improvements
⚡ 80% Faster Document Processing: Automation significantly reduced processing time, allowing Orkla to operate more efficiently and handle larger volumes without increasing headcount.
✅ Improved Accuracy: Manual entry errors were eliminated through structured conversions and validation steps, enhancing data reliability and internal confidence.
📈 Scalable and Adaptable System: The solution supports onboarding of new suppliers, changing formats, and operational adjustments across regions—ensuring long-term usability and ROI.
🔗 Real-Time ERP Integration: All processed documents are automatically synced with Orkla’s IFS ERP, improving visibility across departments and accelerating response times.
Conclusion: Powering Orkla’s Growth with Automation
HubBroker end-to-end EDI and document automation solution has transformed Orkla House Care’s operations, enabling faster, more accurate, and scalable processing of supplier documents across Europe.
By eliminating manual effort and centralizing document workflows, Orkla has enhanced both efficiency and customer service—solidifying its market leadership and paving the way for future digital transformation across its supply chain.