I+ Solutions

I+ Solutions is a leader in the health procurement industry, offering innovative solutions that ensure the sustainable supply of essential medicines.

30 days

Days to Deploy

99.2%

Accuracy for Top 4 Fields

85%

Reduction in Data Entry Time per Field

1 hour

(Reduced to less than 1 hour per document)

Urgent Invoice Processing Time

Industry

Procurement, Essential Medicines, Capacity Building, Supply Chain Management

Document types

N/A

Location

N/A

Integrations

N/A

Get a free consultation for your use-case!

Request a Demo
Drop Message

I+ Solutions

  • Industry: Procurement, Essential Medicines, Capacity Building, Supply Chain Management
  • Customer Since: 2016
  • Solution Delivery Timeline: (timeline)
  • Number of Dealers Onboarded: (detail)

Overview: Introduction to the Customer

Serving a diverse clientele—including governments, non-governmental organizations (NGOs), and businesses—the company plays a critical role in strengthening healthcare infrastructure worldwide.

 

In addition to procurement and consulting for essential medicines, I+ Solutions provides capacity building and supply chain management services. The company also extends 4PL (Fourth-Party Logistics) and market access services to pharmaceutical companies seeking to introduce products in challenging, hard-to-reach markets. These services streamline the procurement process and ensure that life-saving medications reach the people who need them most.

The Challenge: Inefficiencies in Invoice Processing

I+ Solutions faced significant challenges in processing invoices from a diverse range of trading partners. These invoices arrived in various formats, including PDF, JPEG, DOC, and XML. Manually handling and converting these invoices into a standardized format for internal systems was both time-consuming and inefficient.

 

The manual approach not only hindered the speed and accuracy of invoice processing but also posed risks to operational efficiency, making it difficult to meet the company’s growing demands for quick and accurate invoice management.

The Solution: Tailored ERP Platform

To tackle these challenges, we developed a customized EDI (Electronic Data Interchange) platform that automated the invoice processing workflow. This solution was designed to seamlessly integrate with I+ Solutions’ existing AFAS systems, ensuring that invoices from all trading partners could be processed efficiently and in a standardized format.

 

Key Components of the Solution:

 

  1. File Routing via Email Gateway: The first step was the creation of an Email Gateway that allowed all trading partners to send invoices in any format (PDF, JPEG, DOC, or XML) to a dedicated IMAP email system. The system automatically routed these files based on specific criteria such as file type or trading partner, ensuring that each invoice was directed to the appropriate processing path. The system also performed validations to ensure the files met the necessary processing requirements.
  2. PDF to XML Conversion: A significant challenge was dealing with invoices sent in PDF format, which had to be converted into XML—the required format for integration with internal systems. We implemented an automated PDF-to-XML conversion process. This solution converted PDF invoices into XML format automatically, enabling direct import into I+ Solutions’ internal systems without manual intervention.
  3. Custom Hub App for Unstructured Files: Some trading partners sent invoices in unstructured file formats (such as JPEG or DOC), which couldn’t be processed through the standard PDF-to-XML conversion. To handle these exceptions, we developed a Custom Hub App specifically designed to process unstructured files. This app converted these files into a structured format that could be processed by the system.

The Result: Improved Efficiency and Data Security

The implementation of the EDI platform delivered measurable results across several key areas:

 

  1. Improved Accessibility: The automated routing and conversion of invoices provided I+ Solutions with immediate access to standardized data. Whether the invoice was received as a PDF, JPEG, or DOC, the system automatically converted and processed it without manual intervention. This significantly improved the speed at which invoices were processed, resulting in faster payments and better reporting capabilities.
  2. Enhanced Data Security: By centralizing invoice processing through a secure IMAP system, the automated processes reduced the risk of human error and improved data security. Sensitive invoice information was processed within a secure, controlled environment, ensuring that it remained protected throughout the workflow.
  3. Increased Efficiency and Accuracy: The automation of invoice processing led to faster, more accurate data handling. The solution reduced the need for manual labor, cutting costs, and allowing the team to focus on core business activities. The improved efficiency also helped I+ Solutions maintain their high service standards while minimizing errors in invoicing.

Conclusion: A Scalable, Efficient Solution for I+ Solutions

The tailored EDI solution provided I+ Solutions with the necessary tools to streamline their invoicing process, improving both speed and accuracy while reducing costs. By automating manual workflows, I+ Solutions can now process invoices faster, enhance data security, and focus more on delivering essential healthcare solutions to clients worldwide.

 

This case study demonstrates how technology-driven solutions can revolutionize business operations, helping organizations like I+ Solutions improve efficiency and scalability in their procurement and supply chain management processes.