25 days
(including custom development)
Days to Deploy
99.8%
Accuracy for Top 4 Fields
80%
Reduction in Data Entry Time per Field
Zero manual input
(ensuring fast and accurate transfers)
Urgent Invoice Processing Time
Industry
Faroe Islands’ Industrial Sector
Document types
N/A
Location
Faroe Island
Integrations
N/A
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A4
- Industry: Faroe Islands’ Industrial Sector
- Customer Since: 2016
- Delivery Timeline: Approximately 25 days (including custom development)
- Number of Trading Partners Onboarded: 2 Active Partners
Overview: Introduction to the Customer
What began with just one part-time employee has expanded into a full-time, dedicated team that emphasizes high-quality service and customer satisfaction. A4’s commitment to durable, reliable products ensures they meet the increasing demands of their industry. With strong partnerships—such as their collaboration with RECA Norm in Germany—A4 consistently delivers top-tier tools and materials tailored to the needs of modern industrial operations.
The Challenge
As A4 scaled operations, they faced significant challenges with their ERP and warehouse management systems. Their existing setup included the e-conomic ERP system integrated with Rackbeat for storage and logistics. However, this configuration lacked the ability to automatically import supplier invoices, making collaboration with trading partners inefficient and prone to manual errors.
A particular point of pain involved the lack of a native solution to import supplier invoices directly into Rackbeat. This gap not only slowed down operational workflows but also created inconsistencies in document handling, particularly for storing and accessing sales invoices.
The Solution: Tailored ERP Integration
To address these challenges, A4 partnered with us to create a fully customized integration solution. Since no existing tool supported the direct import of supplier invoices into Rackbeat, we developed a bespoke application designed specifically for their workflow.
Here’s how the solution works:
- Invoice Import Application: A4 sends supplier invoices in PDF format. Our system first converts these files into an internal structure and then imports them into Rackbeat automatically. This eliminates the need for manual entry and reduces the risk of human error.
- Automated Integration with Trading Partners We established an automated pipeline that seamlessly transmits supplier invoices from trading partners directly into the Rackbeat system. This means A4 now receives all essential documents—such as invoices and orders—directly into their ERP environment, with zero manual involvement.
- Seamless Document Exchange: We enabled the smooth exchange of electronic documents using our ERP integration layer, making the workflow fast, efficient, and highly reliable. This process ensures that all stakeholders—A4, their suppliers, and their customers—have access to the correct documents without delay.
The Technology: Our Integrated Solutions
ERP Integration with HUBAPPS by HubBroker
For A4, we utilized a combination of Rackbeat and the HubBroker HUBAPPS platform to enable seamless ERP integration. This setup ensures that supplier invoices, orders, and other business-critical documents are transferred electronically without delays or manual input.
Mapping & Format Conversion
To ensure compatibility across systems, we also implemented an intelligent document mapping process. A4 now receives invoices via IMAP, and our system automatically converts them into HUBXML format. This step guarantees smooth processing and ensures that all documents are correctly interpreted by the receiving systems.
The Result: Efficiency and Accuracy at Scale
Our collaboration with A4 has delivered measurable improvements across multiple aspects of their business:
- Error-Free Document Handling: By eliminating manual invoice processing, we’ve significantly reduced the risk of data entry errors.
- Error-Free Document Handling: By eliminating manual invoice processing, we’ve significantly reduced the risk of data entry errors.
- Operational Efficiency: A4’s team now spends less time managing invoices and more time focusing on core business operations.
- Operational Efficiency:
A4’s team now spends less time managing invoices and more time focusing on core business operations.
This case is a strong example of how custom ERP integrations can transform business operations, especially for companies operating in complex industrial environments.