Lund Stougaard

Lund Stougaard is a dynamic distributor of design-driven products, representing a diverse portfolio of innovative international brands.

30 days

Days to Deploy

99.7%

Accuracy for Top 4 Fields

85%

Reduction in Data Entry Time per Field

Reduced to real-time automatic import and processing

Order Processing Time

Industry

Innovative Design Products

Document types

Orders, Invoices, Credit Notes

Location

N/A

Integrations

N/A

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Lund Stougaard

  • Industry: Innovative Design Products
  • Customer Since: 3 Years
  • Documents Handled: Orders, Invoices, Credit Notes
  • Trading Partners Onboarded: 200+ Active Partners

Overview

Their core focus lies in offering products that combine functionality, sustainability, and creative design.

 

Some of their notable brand collaborations include:

 

  • 24Bottles – Eco-friendly hydration solutions
  • Kikkerland – Quirky and clever lifestyle accessories
  • Or Tea? – Premium teas with artistic packaging

 

With a strong presence across Europe, Lund Stougaard carefully selects brands that reflect their commitment to emotional design, customer experience, and product innovation.

The Challenge: Managing Multi-Format Document Exchange

As Lund Stougaard’s operations grew, so did the complexity of their document management needs. They faced several challenges:

 

  • Multiple Data Formats: Orders were received in both PDF and EDI formats from various suppliers.
  • Disparate Channels: Documents were submitted via IMAP, FTP, and network paths, requiring a flexible intake system.
  • Manual Processes: Order handling and document formatting required manual intervention, slowing down workflows and increasing the risk of error.
  • Rackbeat ERP Compatibility: Their goal was to consolidate all order, invoice, and credit note data into their Rackbeat ERP system, with custom handling based on each source and format.

 

The company needed a comprehensive, automated solution to streamline their document processing pipeline and ensure accuracy and efficiency.

The Solution: ERP Integration and Document Conversion

To address these challenges, we implemented a tailored solution built around ERP integration and document format conversion, specifically optimized for their Rackbeat system.

 

✅Order Integration

 

  • Multi-Channel Capture: Orders received through FTP, IMAP, and network folders were captured automatically.
  • PDF-to-Compatible Conversion: For orders received via IMAP in PDF format, we deployed a custom PDF conversion engine to transform data into a Rackbeat-compatible format.
  • Automatic Import: All converted order data was imported directly into Rackbeat, ensuring real-time order visibility and processing.

 

✅ Invoice & Credit Note Integration

 

  • Network-Based Delivery: Invoices and credit notes were formatted and routed through secure network paths.
  • ERP Alignment: All document formats were processed and synchronized with Rackbeat, ensuring seamless financial data handling and reduced back-office workload.

Solutions & Technology Used

  • ERP Integration (with Rackbeat)
  • PDF to XML Conversion
  • Multi-format Document Handling
  • IMAP, FTP, and Network Automation

 

These tools enabled fully automated document exchange and integration—tailored to Lund Stougaard’s business needs.

The Results – Efficiency, Accuracy, and Automation

With the new integration and automation setup, Lund Stougaard has achieved the following:

 

🚀 Faster Order Processing

Documents are automatically captured, converted, and processed—eliminating delays caused by manual workflows.

 

🔐 Secure & Seamless Data Flow

Orders, invoices, and credit notes are securely exchanged across 200+ trading partners, ensuring business continuity and accuracy.

 

💼 Reduced Manual Effort

No manual intervention is required, freeing up staff resources and minimizing the risk of human error.

 

📊 Enhanced ERP Efficiency

Rackbeat now receives all required data in compatible formats, enabling better inventory, order, and finance management.

Conclusion:

Through smart ERP integration and document automation, Lund Stougaard has modernized its operational workflows and built a scalable foundation for future growth. The solution has not only improved internal efficiency but also strengthened relationships with trading partners—enabling seamless, error-free document exchanges across Europe.