How to Register on Peppol Network in Luxembourg

Businesses operating in Luxembourg increasingly need a reliable way to exchange electronic invoices with government organisations, customers and suppliers. Peppol provides a secure and standardised network for sending structured business documents directly between accounting and ERP systems.

To register on Peppol Network in Luxembourg, a business normally does not apply directly to OpenPeppol. Instead, it selects a certified Peppol service provider that connects the business to the network, registers its Peppol participant details and enables the required document formats.

This guide explains the registration process, requirements, costs and available connection methods.

What Is the Peppol Network in Luxembourg?

Peppol is an international electronic document exchange network. It allows businesses and public authorities to send and receive documents such as:

• Electronic invoices;

• Credit notes;

• Purchase orders;

• Order responses;

• Dispatch advice;

• Other structured procurement documents.

Peppol is not an invoicing portal or accounting application. Businesses access the network through a Peppol-certified service provider, also known as a Peppol Access Point provider.

Luxembourg’s Peppol Authority is the Ministry for Digitalisation. It supervises the national use of Peppol and works within the governance framework established by OpenPeppol.

Who Needs to Register on Peppol in Luxembourg?

Registration is particularly relevant for companies that:

• Supply goods or services to Luxembourg public authorities;

• Need to receive structured electronic invoices;

• Exchange invoices with European customers or suppliers;

• Want to automate invoice processing;

• Operate across multiple countries;

• Use an ERP or accounting system that supports electronic invoicing.

Luxembourg contracting authorities use Peppol to automatically receive electronic invoices. Businesses can connect by renting access from a service provider, using Peppol-enabled accounting software or, for larger organisations, operating their own Access Point.

What Do You Need for Peppol Registration in Luxembourg?

Before beginning the registration process, prepare the following information:

The exact information may vary according to the selected provider, identifier scheme and integration method.

How Do You Register on Peppol Network in Luxembourg?

1. Select a Certified Peppol Access Point Provider

Choose a provider that is certified to deliver Peppol Access Point services. OpenPeppol maintains an official list of certified providers. A provider does not necessarily have to be legally based in Luxembourg, but it must be authorised to provide the relevant Peppol services.

Evaluate providers based on document support, ERP connectivity, onboarding assistance, security and geographic coverage.

2. Submit Your Company Information

Provide your legal company details, business identifier, contact information and expected document volumes.

Your provider may also ask whether you need:

• Sending only;

• Receiving only;

• Two-way document exchange;

• ERP integration;

• A web portal;

• Multi-country Peppol connectivity.

3. Register Your Peppol Participant ID

The provider registers your business in the Peppol service metadata infrastructure. Your Peppol Participant ID acts as your organisation’s network address.

It allows other Peppol users to identify your business and determine which document types you can receive.

4. Configure and Test the Connection

The provider connects Peppol with your ERP, accounting software, API or web portal. Test documents should then be exchanged to confirm that:

• The participant ID is correct;

• Invoice fields are mapped properly;

• Required document formats are supported;

• Validation rules are satisfied;

• Delivery notifications are working.

5. Activate the Production Connection

After successful testing, the connection is moved into production. Your business can then send or receive live Peppol documents.

You may also ask the provider to add your company information to the public Peppol Directory. However, not every registered receiver appears in the Directory because publication is managed by service providers and is not currently mandatory.

Peppol Access Point vs ERP Connection vs Manual Portal

For most Luxembourg businesses, using a certified provider with an ERP or accounting integration is more practical than building an independent Access Point.

How Much Does Peppol Registration Cost in Luxembourg?

There is no single government-set price for connecting an end-user business to Peppol. Costs depend on the service provider and selected connection model.

Typical pricing factors include:

• Initial onboarding or setup;

• Monthly platform subscription;

• Number of documents exchanged;

• ERP or API integration;

• Number of legal entities;

• Supported countries and document types;

• Custom mapping and validation requirements.

OpenPeppol membership fees mainly apply to organisations becoming Peppol members or certified service providers. An ordinary business that only wants to send and receive documents generally uses a service provider instead of becoming an OpenPeppol member.

Peppol Registration Readiness in Luxembourg

The percentages represent a recommended implementation-readiness framework and are not official Luxembourg government statistics.

Why Businesses Use HubBroker for Peppol Connectivity

Registering on Peppol is only one part of the process. The connection must also work reliably with your existing finance, procurement and ERP workflows.

Businesses choose HubBroker because it can provide:

✔ Peppol connectivity for sending and receiving electronic documents;

✔ Support for Luxembourg and cross-border invoicing requirements;

✔ Integration with ERP, accounting and finance applications;

✔ Automated invoice validation and document conversion;

✔ Support for invoices, credit notes, orders and related documents;

✔ Technical onboarding, testing and implementation assistance;

✔ One connection for managing multiple customers, suppliers and countries.

HubBroker helps businesses move from manual invoice handling to a more automated Peppol workflow. The solution can be adapted to your document volumes, internal systems and international requirements.

Book a free demonstration to discuss your Luxembourg Peppol registration and integration requirements