PEPPOL: E-Invoicing for Document Exchange

by | May 30, 2021 | Blog | 0 comments

PEPPOL: E-Invoicing for Document Exchange

by | May 30, 2021 | Blog | 0 comments

PEPPOL: E-Invoicing for Document Exchange 

PEPPOL is the short form for Pan-European Public Procurement On-Line. PEPPOL services deal with the exchange of electronic documents including e-ordering and e-invoicing etc.

PEPPOL E-invoicing is an international network for the transmission of invoices digitally to companies all over the world. It involves zero manual processing and everything is performed digitally.

Why use PEPPOL?

 

The world of business has become globalized and digitized. The use of e-documents and e-invoices has become a norm in today’s transformative business world. E-invoices have an important role to play. It is a fast, reliable, and more efficient method of transacting business operations. Governments all over the world are giving recognition to e-invoicing and PEPPOL has become the widely chosen framework for the same. It guarantees easy identification and of the senders and receivers of invoices. The PEPPOL infrastructure also guarantees security during the transmission process. The Sole purpose of PEPPOL is to bridge the communication gaps between organizations and ensure a secure environment for global trade.

PEPPOL is not an e-Procurement platform but instead provides a set of technical specifications that can be implemented in existing eProcurement solutions and eBusiness exchange services to make them interoperable between disparate systems across Europe.

PEPPOL provides,

  •       Market enablement for interoperable e-Procurement solutions
  •       Standards-based business process interoperability
  •       PEPPOL e-delivery Network and PEPPOL Transport Infrastructure Agreements which form the technical and legal basis for interoperability
  •       Simplification and improvement of the on-boarding process for buyers and suppliers who want to trade electronically.

PEPPOL is based on three major pillars:

  •       the network (PEPPOL e-delivery Network).
  •       the document specifications (PEPPOL Business Interoperability Specifications ‘BIS’)

·        the legal framework that defines the network governance (PEPPOL Transport Infrastructure Agreements – TIA)

What is HubBroker?

 

HubBroker is a platform that provides flexible EDI (Electronic Data Interchange) solutions to small, medium, and large business houses. It deals with the creation of electronic document exchange between trading partners and between authorities.

Hubbroker offers EDI solutions like invoice automation, purchase order automation, PEPPOL, PDF2XML, e-invoice, and many more.

Services Offered by HubBroker

 

1. Automatic Data Exchange

HubBroker provides Automatic Data Exchange between partners, organizations, customers and suppliers. One can access various apps using the HubBroker’s Integration Platform (iPaaS). It offers a wide variety of services including facilitation of electronic exchange of data. The integration platform (iPaaS) created by HubBroker ensures that your data is transferred in an efficient and reliable manner. This data may include invoices, electronic orders, business documents and delivery notes.

2. Secure Data Transformation

HubBroker facilitates Secured Data Transformation between companies and customers etc. Data and business documents can be exchanged over networks like PEPPOL, NemHandel, Tradeshift, and VANS. HubBroker helps in developing, maintaining, and optimizing digital trade. Customers can avail themselves of both standardized and customized solutions according to their needs.

Pre-defined integration apps are developed which help in the operation of electronic commerce between your customers and suppliers in an effective and reliable manner.

3. PEPPOL and VAN Network

HubBroker provides a unique feature to expand the data and/or document exchange with your customers. The data exchange requirements of each trading partner are different.HubBroker’s access to PEPPOL Network Directory enables the client to make a lookup based on your trading partner’s routing ID so that trading partners’ requirements for data exchange can be attended to. The VAN Network Directory provides an overview of a document type and a document format that is supported by your trading partners. This helps in providing immediate assistance and activation of EDI setup on the PEPPOL network.

4. Digital Transformation

Digital Transformation is in the form of EDI. It is a method of transfer of transaction data. This data may include price lists, orders, stock status, order confirmations, delivery notes, invoices, and credit notes between business partners. HubBroker’s EDI transformation functionality meets the format requirements that your trading partners need to define and claim as part of your trade agreement. There are predefined transformation scripts in the pre-defined adapter directory to enable the transformation of input into an output.

One can also use the user-friendly mapping tool for defining the data from the input file that you need to transform into the output format.

Advantages

  • There is the conversion of data to and from different formats.
  • Development of Predefined integration apps for facilitating various business applications.
  • There is full control of automatic data exchange.
  • Secured data transformation

Invoice Validation Software

 

HubBroker works somewhat like invoice validation software. It includes default lookup and validator. It can be tailored according to the particular business needs of the user. It is ensured that only exact and accurate e-invoices are transferred to payment requirements.

An invoice that is contrary to your requirement is automatically returned to the vendor with the issue being notified. A link to the website is also sent where the vendor can update the missing information and resubmit for validating the invoice. There are diverse Validation options that can be applied to all types of business documents.

HubBroker Lookup & Validation Module ensures that data reflects your trading partners’ data requirements and that you only receive data according to specific requirements.

EDI Solutions

 

EDI stands for Electronic Data Interchange. It means “electronic data exchange”. The data that is exchanged between companies includes Price lists, Orders, Order Confirmations, Product Catalogs, Packing Slips, Inventory Status Information, Credit notes, and Invoices, etc. However, this is not it. There are thousands of EDI standard documents ranging from medical prescriptions to bank statements.

In case there is no standard document that fulfills your requirements, then you can define your own document types.

Formats supported by HubBroker

 

There are various EDI standards for document types and formats such as  XML, EDIFACT, OIOUBL, and X12.

These standards have different dependencies based on industry and geography. HubBroker also supports all types of formats in Denmark, Nordics, and Europe.

Formats HubBroker supports by default include EDIFACT 96A, OIOUBL, cXML, OIOXML, EHF, SVEFAK, PEPPOL BIS, Invoice, X12, and TEAPPS.

EDI invoice solutions developed by HubBroker help to:

  • Convert data-generated PDF files , e-invoice, e-order, to EDI (edifact, XML, csv, etc.) files
  • Data integration for exporting data from e-conomic, Shopify uniconta, billys, opencart, etc.
  • Data integration for importing data into e-conomic, uniconta, Billys, open cart, shopify, etc.
  • HUB EDI invoice processing and order
  • Data mask and synchronization of product master data
  • Integrating GS1 data pool
  • Automatic cancellation of past-due customer invoices
  • Receiving EDI invoices with PO validation and price validation
  • Predefined transformations

Conclusion

 

Thus, with the dawn of the era of digital transformation, it has become imperative for all business organizations, suppliers, and companies to consider e-invoicing and other electronic exchange for facilitating global trade and completion of their business transactions in an efficient manner. PEPPOL services play an important role in this electronic exchange. It is the most widely recognized and accepted form of electronic transmission between various countries all over the world.

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AUTHORE
HubBroker

HubBroker provides flexible and scalable EDI solutions for small, medium & large-scale businesses. We provide integration services for various business systems such as ERP systems, webshops, business accounting systems and third-party logistics (3PL).